Digital procurement system for Sykehusinnkjøp HF - Qualification

Kort beskrivelse

About the contracting authority

Sykehusinnkjøp HF, a health trust (HF), is one of Norway's largest purchasing centrals and manages a procurement portfolio with an annual value of approximately NOK 57.3 billion. The health trust runs over 1,000 sourcing processes per year, which are regulated by Norwegian and EU public procurement laws. In addition, Sykehusinnkjøp manages approximately 6,500 contracts, 22.000 supplier relations and roughly 160.000 active catalogue products and services.

Purpose and scope

The purpose of this competition is to acquire and implement a new procurement suite/-ecosystem for Sykehusinnkjøp HF as a purchasing central including access for users from the four health regions. The new suite/ecosystem will replace the existing sourcing and contract management systems Mercell MSS and Contiki, some internally developed tools, and introduce new procurement functionality to improve focus, productivity, and consistency. Sykehusinnkjøp HF needs a modern cloud-based procurement platform that to a greater degree automates, digitizes, and streamlines our procurement business processes. 

In addition 32 customers in the health regions will have options of the duration of the framework agreement. 

The new procurement suite/ecosystem should therefore cover all the following functional areas as these are strongly interrelated: 

• Category management 
• In-take and portfolio planning and management 
• Risk management 
• Integration to retrieve spend data from existing spend tool. Option on new spend tool. 
• Savings- and value creation 
• Requirements management 
• Sourcing processes 
• Catalogue management 
• Contract management 
• Supplier relation management (SRM) and sustainability (ESG) 

The enhanced digital procurement ecosystem should cover the functional needs of purchasing central and be perceived as a seamless and efficient tool by its internal and external users. As stated initially, many of our procurement activities are done in close cooperation with personnel from the regional health trusts and our contractors.
  
Sykehusinnkjøp HF has a vision of having an end-to-end digital “procurement” chain where data is easily and transparently exchanged in the digital ecosystem and with the ERP-systems and data warehouse solutions in the health regions. In that context, the Once-only principle is important. Information should only be collected and stored once and then shared onwards as required and approved. The ownership and control of Sykehusinnkjøp data includes not only the ability to access, create, modify, package, derive benefit from or remove data, but also the right to share data and assign privileges to others.  At the end of the day, the complete digital procurement suite/ecosystem should lead to a more intelligent work approach that is more logical, easier to use and more efficient than today’s solutions for all users. 

Value

In total, the procurement has an estimated value of 55-90 MNOK if the all the options are exercised over a period of 4 years. The maximum value of the framework agreement is estimated to 130 MNOK over the same period and includes procurement, implementation and maintenance for Sykehusinnkjøp HF and all optional customers.