In terms of functionality, the tendered solution includes a basic ERM-system and potentially its connected Alumni portal.
The logical expansion is into an associated career portal as there is an almost common target group and shared content.
In terms of departments involved, this tender focuses on the departments already sharing a system and a few eager to join.
This system's scalability is essential because the basic operational mode will be expansion to the entire organisation.
For AU Knowledge Exchange this system will be the key tool in leveraging the university's combined knowledge of its external relations. The system will be offered to administrative and research departments throughout the university and will thus serve to support the strategic work with external relations.
From a data perspective the tender will focus on a flow of data about students and alumni from a web service from the Customer's study administrative system, STADS. Future integrations will focus on databases both internal en external to the Customer's own systems, such as Learning Management Systems, Identity management systems or national databases with organizational data.
The Tenderer will get the opportunity to supply the main system for supporting management of external relations at Aarhus University.
These external relations include alumni (former students), employees and organizations.
The system will also handle students, but primarily in terms of their involvement in projects with the university's external relations or their engagement with local departments such as AU Alumni or AU Career's services for students.
The ERM-system will serve as the data hub for other functionality, such as event management, e-mail marketing and portals for alumni.
This Tender comprises a contract, which contains elements of both a public contract as a framework agreement, as the contract comprises both Supplier's duty to supply the above specified services on the establishment and operation of the system for the handling of external relations to Aarhus University, and it will contain an element of a framework agreement in connection with the university's opportunities for during the contract period to order any related consultancy services, alterations and further development of the system.
Section V: Award of contract
V.1) Date of contract award decision:
12.9.2014
V.2) Information about offers
Number of offers received: 2
V.3) Name and address of economic operator in favour of whom the contract award decision has been taken
Progressive A/S, Lyskær 3B, 2730 Herlev, DENMARK